Are you highly organised, discreet, and confident operating at a senior level? Do you thrive in a fast-paced environment where you can support both Board governance and Executive operations? If so, we want to hear from you.

About the Role

This is a unique dual-function role providing high-level professional secretariat support to the Board and Board Sub-Committees, alongside executive administration support to the Executive Team.

As a key member of our Executive Administration team, you will play a critical role in ensuring the smooth operation of Board governance processes while also supporting day-to-day executive functions. You will work closely with the CEO, Board Chair, and Executive Team, contributing to organisational effectiveness, compliance, and strategic outcomes.

This role is ideal for someone who is detail-oriented, proactive, and thrives in a position requiring discretion, professionalism, and strong stakeholder engagement.

This is a permanent part-time role (0.6 FTE), working three days a week - and requires flexibility to work around the SYC board's needs. 

What You’ll Do

Board & Governance Support

• Coordinate and manage Board and Committee meetings, including agendas, papers, and logistics
• Take accurate minutes and track action items to completion
• Support the development and maintenance of Board policies, procedures, and governance processes
• Ensure compliance with legal and governance requirements
• Maintain Board records, registers and documentation
• Support Board member onboarding, induction and performance review processes
• Liaise with Board members, Committee Chairs and key stakeholders

Executive Administration

• Provide proactive diary and email management for the Executive Team
• Coordinate meetings, travel, events and stakeholder engagements
• Prepare correspondence, reports, presentations, and briefing materials
• Support financial administration, including invoicing and reconciliations
• Act as a key point of contact for internal and external stakeholders
• Assist with events, site visits, and organisational activities

About You

You are a highly capable and professional administrator who can operate confidently at a senior level, balancing governance responsibilities with executive support.

• Proven experience in a senior Executive Assistant or similar role
• Strong organisational skills with the ability to manage competing priorities
• High attention to detail, particularly in preparing minutes, reports, and Board documentation
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build relationships with senior stakeholders
• Proactive, adaptable, and solutions-focused
• High level of integrity, discretion, and confidentiality
• Comfortable working both independently and collaboratively

Key Requirements

• Experience supporting Boards or Committees
• Knowledge of governance principles and processes
• Willing to complete a Working with Children Check and National Police Check
• Flexibility to work outside normal hours on occasion to support Board operations
• Eligible to work in Australia

Desirable

• Experience in the not-for-profit or community services sector
• Understanding of government structures and legislation
• Current driver’s licence and willingness to travel if required

Why Join Us

At SYC, you’ll be part of a collaborative, values-driven organisation where your work directly supports strong governance and organisational impact. This is a rare opportunity to work closely with both the Board and Executive Team in a varied, meaningful and influential role.

To learn more about us, visit our website: https://www.syc.net.au/ 

Apply Now

If you are ready to bring your professionalism, attention to detail, and organisational expertise to a role that sits at the heart of our organisation, we would love to hear from you.

SYC is an Equal Opportunity Employer and is proud of our diverse workforce. We encourage Aboriginal and Torres Strait Islander people, and people with disability to apply. If you require assistance completing your application, please contact our recruitment team who will be happy to support you via [email protected].